Enter your costs and labor rate. See what to charge per pool and per service.
Free spreadsheet to calculate your true cost per stop, set profitable prices, and build your full service menu with margin tracking.
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Enter your overhead, chemical costs, drive time, and labor rate to calculate your true cost per stop.
12 common services with time estimates, chemical costs, labor costs, your price, and auto-calculated margins.
Most pool guys set their prices the same way: they ask around, pick a number that sounds right, and hope it covers their costs. That works until gas goes up $0.50 a gallon, your insurance renews 20% higher, and trichlor tabs double in price over two summers.
This spreadsheet does the math for you. Enter your monthly overhead — truck payment, insurance, fuel, phone, marketing, licensing. Then enter your per-stop variable costs — chemicals, drive time, supplies. It calculates your true cost per stop automatically.
From there, you set your hourly labor rate and time per stop. The spreadsheet shows you your minimum monthly price per pool and a recommended price with a 20% margin built in. No more guessing.
The Service Menu sheet takes it further. It lists 12 common pool services — weekly service, filter cleans, green-to-clean, acid wash, pump replacement, leak detection — with time estimates and chemical costs. You set your price, and it calculates your margin percentage on each one. You'll see exactly which services make you money and which ones you're doing at a loss.
Here's what the spreadsheet calculates for you:
If you're servicing 60-80 pools and haven't done this math before, you'll probably be surprised. Most pool pros are undercharging by $15-30 per pool per month. On 70 pools, that's $1,000-2,000 in monthly revenue you're leaving on the table.
This spreadsheet was built to solve these exact problems.
Picking a number that "feels right" instead of calculating what it actually costs you to service each pool.
Your prices haven't changed in two years but chemicals, gas, and insurance have all gone up.
You're busy all week but the bank account doesn't reflect it. No idea which services are profitable.
Different prices for similar pools because you quoted from memory instead of a real price sheet.
This spreadsheet fixes all of it. Free.
When spreadsheets stop scaling, PoolDial picks up where they leave off.
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